The Key to Office Organization Comes in A Few Steps
The first step is realization. Just admit it – in someone
else’s eyes your office is a workplace jungle. To you, everything is okay. There
are bits of clutter here and there, but that’s the beauty of it. Then all of a sudden,
your boss refers to a past project and a siren initiates panic mode in your
head. You keep questioning yourself, “Where did I put it?” only to realize that
retracing your steps is almost impossible.
Now you are in the denial stage. All of your life you told
yourself that you are organized. You’ve made friends with a couple dust
bunnies, missed payment on bills only a couple of times and pushed off laundry
solely because today isn’t laundry day. Don’t worry, we’re all human and you
are not alone. Work can get hectic at times, forcing us to leave things untended.
Then finally, acceptance and action. You come full circle with the fact that you are a bit disorganized and this needs to change. No more wasting time going on a scavenger hunt to find things. It is time to get things in order. Well, you’ve come to the right place. Guernsey Inc. knows a thing or two about the office, we have been serving our local businesses with office supplies, furniture and more for almost 50 years. Take some advice from the office experts and let’s explore tips on tidying up your work area.
1. Calendars and Planners Galore
Find a way that works for you. Calendars and planners are all here to help with your tasks at hand. Personally, I like to look at each month before it begins and mark the calendar with deadlines and reminders. As the month progresses, update it on a daily basis. It helps me with my time management to plan ahead for future tasks and ready myself for things to come. Also, getting a journal or planner helps immensely. Carrying one around, even during the non-working hours will gear you for productivity and fewer forgotten thoughts in your head.
If your work zone is cluttered and scattered all over the place, plan out a good amount of time to get organized. Have a shredder handy or a large trash bag to throw away things you don’t need anymore. If you don’t have a shredder handy, make sure if you are getting rid of old papers, (I am sure there is a bunch) that you don’t just throw it in the trash, but recycle them and any other recyclable items. This includes not only work documents, but also décor or furniture that has just been collecting dust. Clear off everything you don’t need on a daily basis and only put back the essential things. Afterwards, look through each of your drawers; I’m sure there are things you just threw in there. You might even find some welcoming surprises. A good rule of thumb is to leave your office as you found it in the morning.
3. File and Storage
What do you do with all the leftover things you need, but not on your desk? File them. Invest in a good-sized filing cabinet that would help organize your work files. Don’t forget the file folders, colors and labels would help out even more in structuring where things go. If a file cabinet is too big for your office area, a small desk organizer will also work. Speaking from experience, it’s been helpful in keeping all of my work in one place and easily accessible. In addition, don’t forget that your computer is also a storage unit for work files. Take the time to go through and do a full clean.
Go Marie Kondo (if you don’t know who she is, look her up),
or if you feel overwhelmed, try taking one tip at a time. When you’re finished,
take a look at these office
spring cleaning tips – there’s more help to be had. When you spend
most of your week at the office, wouldn’t you want it to be nice and clean? The
goal is to increase workflow productivity
by creating a welcoming environment. The amount of effort you put into it will
help in the long run; less time searching for that document and more time to
work. (Okay, work may not be the most fun thing in the world, but this will
make it easier!)
Looking for the perfect planner/organizer? Need a filing cabinet? Used all of your sticky notes? We have all that and more!
Ethan is an avid follower of sports and music, appreciates the small things in life, and believes pizza is always the answer. Studied Creative Advertising at Virginia Commonwealth University, his passion for marketing and design stay true to him everyday. Pass him a shovel, because he can dig it.